A Clear Guide for Ministry Leaders and Contributors
Thank you for serving our church community.
This guide shows you how to post an event on the PAC Website clearly and correctly — even if you are new to WordPress.
Our Events system automatically:
- Separates Upcoming and Past events
- Highlights events happening soon
- Displays “Happening Today” notices
- Shows galleries after events conclude
- Supports search and ministry filtering
Follow these steps carefully to ensure everything works properly.
1. Log In
Go to:
Enter your username and password.
After logging in, you will see the dashboard with a black sidebar on the left.
2. Create a New Event
From the left sidebar:
PAC Events → Add New
Click Add New.
3. Write a Clear Event Title
Enter the event name at the top of the page.
Use titles that are:
- Clear
- Specific
- Professional
Examples:
- Youth Night: Faith & Fellowship 2026
- Community Health & Wellness Fair
- Marriage Enrichment Weekend
- Standard First Aid & Basic Life Support (BLS) Training
Avoid vague titles such as:
- Meeting
- Program
- Event 1
The title appears in search results, archives, and promotional sections. Choose carefully.
4. Write the Event Description
Use a simple, structured format.
Paragraph 1 – Invitation
State what the event is and why it matters.
Paragraph 2 – Details
Explain what participants will experience or gain.
Paragraph 3 – Clear Call to Action
Examples:
- Register now
- Limited slots available
- Contact us for more information
Keep paragraphs short.
Write clearly and confidently.
Avoid overly long or decorative wording.
5. Fill in Event Details (Required)
Scroll down to the Event Details section.
These fields control how the system organizes your event.
Event Start Date (Required)
Select the correct date.
Event End Date (Required)
- For one-day events, use the same date as the start date.
- For multi-day events, select the final day.
Accurate dates ensure the event moves correctly between Upcoming and Past.
Start Time (Required)
Select the correct time.
End Time (Required)
Enter when the event concludes.
If unsure, estimate responsibly.
Venue / Location (Required)
Write the location clearly.
Examples:
- PAC Main Sanctuary
- PAC Multi-Purpose Hall
- Fellowship Hall – 2F
- Online via Zoom
Be specific and consistent.
Registration Link (Optional)
Paste the full URL if available.
If left blank, the system automatically displays “Get In Touch.”
6. Assign Categories and Ministries
On the right sidebar, select:
- Event Category
- Ministry
These selections allow visitors to filter and search effectively.
Choose only what applies.
Do not over-select.
7. Set the Featured Image (Required)
Click Set Featured Image on the right sidebar.
Upload a high-quality horizontal image.
Image Requirements:
- Landscape (horizontal)
- Clear subject
- Minimal or no heavy text overlays
- Minimum 1600px wide (1920px preferred)
Avoid:
- Vertical posters
- Low-resolution flyers
- Screenshots
This image appears on:
- The Events page
- Search results
- Featured sections
Choose images that reflect excellence.
8. Write the Excerpt (Important)
Scroll to the Excerpt box on the right sidebar.
Write 1–2 concise sentences summarizing the event.
Example:
Join us for hands-on First Aid and BLS training designed to equip participants with life-saving skills and emergency response confidence.
The excerpt improves:
- Search visibility
- Event previews
- Google indexing
Keep it clear and informative.
9. Preview Before Submitting
Click Preview (top right).
Check carefully:
- Title
- Date
- Time
- Location
- Featured image
- Registration link
Fix errors before submitting.
10. Submit for Review
Click:
Submit for Review
An Admin will:
- Review formatting
- Adjust image cropping if needed
- Confirm categories
- Publish the event
If the event does not appear immediately, allow time for review.
What the System Handles Automatically
You do not need to:
- Move events to Past
- Add “Soon” tags
- Add “Happening Today” labels
The system manages this automatically.
Upcoming events display first.
Past events move below after the date passes.
After the Event
Within 2–3 days:
Coordinate with the Admin team to upload event photos.
Once photos are added, the system:
- Displays a Gallery section
- Updates messaging appropriately
You may also refine the description to reflect what took place.
Common Mistakes to Avoid
- Forgetting to set the End Date
- Selecting the wrong date
- Uploading low-quality images
- Leaving the location blank
- Forgetting to select a ministry
- Copy-pasting messy formatting
Review carefully before submitting.
Quick Reference
Create Event:
Sidebar → PAC Events → Add New
Set Date & Time:
Scroll → Event Details
Set Image:
Right Sidebar → Featured Image
Add Summary:
Right Sidebar → Excerpt
Assign Ministry:
Right Sidebar → Event Ministry
Submit:
Top Right → Submit for Review
Final Reminder
The Events page represents our church publicly.
Before submitting, ask:
Is this clear?
Is this welcoming?
Is this accurate?
Does this reflect excellence?
Thank you for serving with care and professionalism.
